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Embarking on the task of updating your labour management system can be a daunting project, but it doesn't have to be.  The following tips may help you to make this process a win-win for all parties involved.

Select a project champion

Assign a project champion to spearhead the project and facilitate information gathering.  This should be someone who has thorough knowledge of your labour management processes and organisational structure so that he or she can effectively interact with other key people and departments.

Gain Management Support

Meet with all departments and executive staff who are directly or indirectly affected by the project. Gather their feedback on which labour management processes they want to improve and what features and functions they want in a new time and labour management system.

Evaluate Procedures vs. Practices

What is said or put on paper is not always done. Assess what best practices your organisation should implement and what procedures need to be re-addressed to make this happen. Here are some additional things to consider:

• What processes should be automated to reduce time-consuming manual processes?
  
• How can you improve accuracy and consistency of time and data tracking?
  
• How do you define employee and manager satisfaction from a system?

Think long term

Take into account things that your workforce and operations need from a labour management system on a yearly basis. For example:

• Do you need reporting for year-end assessment and new year planning?
  
• What types of longer-term time and data should the system be able to handle?  (For example: leave-time, scheduling, activities/projects, etc.)
  
• Define the qualitative and quantitative ROI objectives you want to achieve.

A labour management system doesn't affect just your workforce.  It impacts your company's operations, productivity and ultimately - the bottom line.  When proactive thinking and planning is done, updating an outdated or supported time and labour management system is one of the most beneficial things a company can do for itself.  Most importantly, upgrading your labour management system can help your company to focus on the most important part of all: your core business.